A committee of CSE faculty and graduate students determined the following policy by which students are assigned or may select desks in the grad student offices:

When a vacancy in an office arises, the office/desk assignment is made on a priority system based on funding and on student progress. (The University allocates space for students funded through the University, and allocates no space for students funded from non-University sources or for unfunded students, though the department attempts to assign desks to these students if desks are available.)

The ranking for assignment of a desk and for re-allocation of desks is:

• supported post-generals
• supported post-quals
• supported project or thesis grad
• supported other grads
• unsupported post-generals
• unsupported post-quals
• unsupported project or thesis grad
• unsupported other grads

Once an office/desk assignment is made, the Room Representative in each office is responsible for coordinating which desk are vacant, and according to the same rankings as above, which students have priority over a favored desk. Current residents of an office have priority over new residents for moving to a vacant desk.

Procedure for Changing Desks and Offices

Each summer, in preparation for the arrival of new graduate students in September, the Graduate Program Advisor (Lindsay) will send an email asking whether office denizens wish to change desks within their office. Once intentions are clear about internal office moves, a second email will be sent asking whether students wish to move to a different office.

During the academic year, anyone wishing to move within or between offices must contact the Room Representative of the target office and Lindsay.

Whenever a desk or office change has been approved, notify Support of the move so that they can move machines and keep track of equipment.

When the move has been completed, contact Lindsay so that directory information can be updated.

ON-LEAVE POLICIES (desks and machines)

These policies apply to students who have petitioned for and been granted official leave time by the Graduate School.

Desk Policy

The priority for maintaining desk space will be the following, in descending order:

• Students on official on-leave status: filling out and submitting the Graduate School Petition for On-Leave Status with $35 processing fee (available from Lindsay) for one or two quarters..
• Students on official on-leave status for one year (maximum allowed without renewal).
• Students on official on-leave status for second, third, etc. years, in descending order.

Students whose on-leave status lapses relinquish all desk, machine, and account privileges.

Students who leave the program without a degree or without notice relinquish all desk, machine, and account privileges.

Students who earn a degree may take advantage of CSE Alumni Services to forward email.

Machine Policy

On-leave students give up all rights to their personal desktop machine and its data contents when they go on leave. The CSE Lab reclaims machines of students who go on leave, so students have the responsibility of archiving any valuable content BEFORE leaving. Returning students will receive a desktop machine of equal or better capabilities to the one they relinquished when they went on leave. Students should contact any or all of the following: Lindsay Michimoto, their Room Representative, or CSE Support before leaving.

On-leave students should a) read CSE Lab email, especially with regard to disk usage, and b) reduce ther home directory disk storage to below one gigabite before leaving to keep space available for other users.

NOTE: On-leave students who wish to maintain a desktop machine during the time they are gone must arrange this with a faculty member who must support the fees accompanying the student's account.