Undergraduate TA Forms & Information

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Newly hired TAs should make sure that their Personal Information, Proof of Employment Eligibility, Affirmative Action Information, Tax
withholding (W-4), and Direct Deposit information are complete and correct. Links to these forms are listed below.

Please note that it sometimes takes a few days for new hires to appear in the system.

1. Personal Information:

https://prp.admin.washington.edu/ess/uwnetid/address.aspx

Employees must verify and/or update their emergency contact and address information.
Note:  Another screen will come up for you to send a notification to your department. Always contact your department when any update has been made.

2. Proof of Employment Eligibility:

The Department of Homeland Security requires that all new and returning employees verify their eligibility for employment. ALL EMPLOYEES MUST HAVE A CURRENT I-9 FORM ON FILE BEFORE THEY CAN BE PAID. TAs without a current I-9 form on file will be contacted by the TA Coordinator and asked to present proof of employment eligibility (please note minimum requirements) .

3. Affirmative Action:

https://prp.admin.washington.edu/AffirmativeAction/UWNETID/AAform.asp

4. Direct Deposit:

https://prp.admin.washington.edu/ess/uwnetid/directdeposit.aspx

Direct Deposit is optional, but we encourage everyone to do this.  For more information, see http://www.washington.edu/admin/payroll/directdeposit.html.

5. Tax Withholding ( Update W-4)

https://prp.admin.washington.edu/ess/uwnetid/taxes.aspx

A W-4 form must be completed upon initial hire. If the form is not completed, Payroll Office will default the withholding to the highest rate; single and with zero allowances.

6. Hourly employees: UW Timesheet

Timesheet link: https://prp.admin.washington.edu/ess/uwnetid/timesheet.aspx

Since SPRING 2007, we have implemented a new UW Timesheet. Info and instructions on using the new timesheet system can be found here:

http://www.washington.edu/admin/payroll/Timesheet_Info_employee.html.

*** Qs & As about the new timesheet *** :

How can you tell if you're already on the UW Timesheet?
1. Go to MYUW | ESS. If you have a /timesheet/ tab, you're on it.
2. The UW Timesheet system sends a one-line email reminder early morning the last day of each pay period (more reliable than mine!)

Where may you learn more (and see an animated tutorial)?
http://www.washington.edu/admin/payroll/Timesheet_viewlets.html

Due dates for submittal are the 15th and the 30th/31st of each month--you will receive a reminder email when it comes time to do this.

** VERY IMPORTANT **

Be sure to report all the time you spend on your TA duties: attending lecture, grading, office hours, prep time, meetings, etc. Undergraduates are limited to working a maximum of 19.5 hours per week for ALL their UW jobs. Contact me if you feel your job requires more than 19.5/week.

Contact Pim Lustig (pl at cs.washington.edu) with any questions or problems.

	Computer Science & Engineering University of Washington Box 352350 Seattle, WA  98195-2350 (206) 543-1695 voice, (206) 543-2969 FAX [comments to yasuhara]