Prior to the start of the quarter, there are a number of tasks that need to get done. 

Husky Card & Building Access

Autumn 2023 - check this page to determine the hours Husky Card Services will be open when you get here: https://hfs.uw.edu/Husky-Card-Services

Pick up your Husky Card on the ground floor of the Odegaard Undergraduate Library.  This should be done before orientation and after you arrive in Seattle. Bring photo ID with you. Your Husky card (after you obtain it) needs to be enabled for access to the Allen & Gates Center after hours, the graduate student mailrooms, the photocopy rooms, etc., so when you pick up your hard keys (2) be sure your card is also activated. If you need to request activation this can be done at the Allen Center front desk or by emailing operations@cs.washington.edu.

Picking up Your Keys In September

Key Pick-up Location: CSE 101, Paul G. Allen Center for Computer Science & Engineering. (map)
Hours: Monday - Friday, 9am-12pm and 1pm-4pm 

Key pick-up and group tours occur most days in September at 10am and 2pm. Please sign up for the group tour for the date and time that works best for you!

Each Ph.D. student is assigned space in a shared graduate student office, workroom, or research lab. For your reference, your assigned location is listed in myCSE.

Immunization Documentation

Prior to arriving on campus, students must provide vaccination information through all the forms on this page.

Employment Paperwork

Once your funding is entered into the system, you should receive an email prompting you to complete the rest of the process. If you don't complete this paperwork, you can't get paid! (You like to get paid, right?). Questions about payroll paperwork can be directed to the CSE payroll manager Eric Eto (eto44@cs.washington.edu).

International Students

  1. After you arrive in the U.S., you are required to complete an online post-arrival check-in with the International Student Services Office to register your visa, I-20, etc. 
  2. Start your application for the Social Security card. You are eligible to apply 10 days after arrival in the U.S. International Student Services (ISS) will give you instructions. The Social Security Number/card is absolutely required for anyone employed in the U.S.

If you have any questions about these procedures, please don't hesitate to ask!

Learn about your Allen School community

  1. Read the "Living Guide" for the building that houses your office:
    Living in the Allen Center (CSE1)
    Living in the Gates Center (CSE2)
  2. Read about how trash and recycling services work on campus and at the Allen School.