When Something Isn't Right in Our Community

The Allen School is committed to an inclusive community where everyone can thrive. When we fall short, it’s important for you to take action so others on campus can help you. Unfortunately, a university is a complicated place where the array of options to report and tackle a problem can be dizzying. We recognize a lack of clarity on how to report issues is itself one barrier to equity and inclusion. On this page, we aim to provide pointers for various members of our community on how to report different types of problems. For feedback on this page itself, please contact Vice Director Dan Grossman (djg@cs.washington.edu) and Director Magda Balazinska (magda@cs.washington.edu).

Note emails and other written documents are generally subject to public-records requests, meaning they may not remain confidential, but student-privacy laws mean that student names and other identifying information are likely to remain confidential if you are a student. (This web page was not written by lawyers.)

Choose the section under Allen School Resources that is right for you and/or see Campus-level Resources below.

Allen School Resources

  • If you would like to share with us an issue that occurred in an Allen School course, please proceed as follows:

    • In many cases, the first course of action is to send the course instructor email. If that does not suffice, you may email the undergraduate advisors (ugrad-adviser@cs.washington.edu) and/or Vice Director Dan Grossman (djg@cs.washington.edu) directly. You should expect an answer within 2-4 business days.
    • You can provide feedback anonymously via feedback.cs.washington.edu. By default, this feedback goes to the course instructor, but you may add members of the Allen School academic and advising leadership and/or remove the instructor. Anonymous feedback is processed within 2-4 business days.
    • To report a bias incident or bias concern, see the College of Engineering’s resource. The college has set up a reporting structure to be used by all units within the college.
    • See also “Campus-level Resources” at the bottom of this page.
    • Note: Please also complete course evaluations at the end of the quarter — we take constructive feedback seriously toward improving our courses.
  • To share with us an issue that occurred outside of a course or if you have any comments about the Allen School that go beyond a single course, please proceed as follows (see above for issues related to a course):

    • When in doubt, reach out to the Allen School undergraduate advisers (ugrad-adviser@cs.washington.edu) and/or your assigned adviser, which you can find at https://mycse.cs.washington.edu/undergraduate. You should expect an answer within 2-4 business days.
    • For non-sensitive matters that may be of interest to others, post to the Edstem Discussion Board.
    • For anonymous feedback to Allen School leadership and/or the Director of Student Services, Crystal Eney, use feedback.cs.washington.edu. Anonymous feedback is processed within 2-4 business days. For non-anonymous feedback, you can also email directly.
    • To report a bias incident or bias concern, see the College of Engineering’s resource. You may or may not choose to speak to an Allen School adviser first.
    • Teaching Assistants, research assistants, and other Academic Students Employees (ASEs) are represented by the UAW Local 4121 with working conditions governed by a union contract that includes a grievance procedure. You can find Allen School stewards listed on the leadership page.
    • See also “Campus-level Resources” at the bottom of this page.
    • When in doubt, reach out to the graduate student services team: Elise Dorough (elised@cs.washington.edu), Les Sessoms (lsessoms@cs.washington.edu), and/or Elle Brown (ellean@cs.washington.edu). You can also reach out to the faculty Associate Director for Graduate Studies, Anna Karlin (karlin@cs.washington.edu). You should expect an answer within 2-4 business days.
    • For anonymous feedback to Allen School leadership and/or Elise and others, use feedback.cs.washington.edu. Anonymous feedback is processed within 2-4 business days. For non-anonymous feedback, you can also email directly.
    • To report a bias incident or bias concern, see the College of Engineering’s resource. You may or may not choose to speak to an Allen School adviser first.
    • The UAW Local 4121 union can support all Ph.D. students on issues including workplace discrimination, harassment, healthcare, working conditions, and more via contract enforcement, a formal grievance procedure, and/or collective advocacy. You can contact the Allen School stewards listed on the union leadership page.
    • See also “Campus-level Resources” at the bottom of this page.
    • When in doubt, reach out to Postdoc Coordinator Kate Gayle (kjgayle@cs.washington.edu). You can also reach out to the faculty Postdoc Coordinator Tom Anderson (tom@cs.washington.edu). You should expect an answer within 2-4 business days.
    • For anonymous feedback to Allen School leadership, use feedback.cs.washington.edu. Anonymous feedback is processed within 2-4 business days. For non-anonymous feedback, you can also email directly.
    • To report a bias incident or bias concern, see the College of Engineering’s resource. You may or may not choose to speak to an Allen School adviser first.
    • The UAW Local 4121 union can support all postdocs on issues including workplace discrimination, harassment, healthcare, working conditions, and more via contract enforcement, a formal grievance procedure, and/or collective advocacy. You can contact the Allen School stewards listed on the union leadership page.
    • See also “Campus-level Resources” at the bottom of this page.
    • In many cases, first check with your supervisor. When that is not a viable first step, you can reach out to Assistant Director of HR Kellus Stone (kellus@cs.washington.edu) directly. You should expect an answer within 2-4 business days.
    • For anonymous feedback to the Allen School leadership, you can use feedback.cs.washington.edu. Anonymous feedback is processed within 2-4 business days. For non-anonymous feedback, you can also email directly.
    • To report a bias incident or bias concern, see the College of Engineering’s resource.
    • Classified Staff are represented by the SEIU 925 with working conditions governed by a union contract that includes a grievance procedure.
    • Professional Staff employment conditions and policies are outlined in the Professional Staff Program which includes a complaint process.
    • See also “Campus-level Resources” at the bottom of this page.

Campus-level Resources

Campus level resources not specific to the Allen School include:

  • UW SafeCampus is available 24/7 for the safety or well-being of any UW community member (but for urgent matters, dial 911).
  • The Livewell Confidential Advocate provides a safe and confidential space to help students identify what they want or need after an incident of sexual assault, relationship violence, stalking or sexual harassment has occurred. While this service is only for students, the webpage includes contact information for a UWPD advocate that serves students, faculty, and staff and many other resources.
  • The Office of the Ombud for a confidential environment to pursue options regardless of the issue.
  • UCIRO investigates complaints that a University employee has violated the University’s non-discrimination and/or non-retaliation policies.
  • The Title IX Coordinator investigates complaints that a UW student engaged in conduct that violates any of the sexual misconduct provisions of the Student Conduct Code.
  • The Office of the ADA Coordinator addresses concerns or inquiries regarding the Americans with Disabilities Act (ADA).
  • UW Human Resources Complaint Resolution webpage.