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Admissions

Admissions & Advising by Non-Allen School Faculty

Admitting Allen School Students

The Allen School is supportive of Non-Allen School faculty (e.g. adjunct, affiliate, emeritus and other UW faculty) who seek to recruit Ph.D. students through our program. We welcome the engagement and contributions of these faculty, but we need guardrails given the substantial obligation the Allen School takes on both for the advising and mentoring of each Ph.D. student and the funding guarantee we offer. Recruiting an Allen School Ph.D. student comes with responsibilities for the faculty member as well as the School, including understanding the Allen School’s Ph.D. milestones, course requirements, review of progress process and adhering to the following guidelines: 

  • Non-Allen School faculty are capped at admitting 3 students per admission cycle. Co-advocating with Allen School faculty counts as 0.5 student.
  • Faculty advisors must be able to commit to advising and are expected to provide RA funding for the duration of the students’ time in the Ph.D. program. (With the exception of the quarters necessary for Allen School students to meet the two quarter TA requirement.)
    • As a condition for admission the Allen School will require verification from the faculty member and their grant administrator that they have set aside at minimum the first year of RA funding for each student that they intend to admit. 
    • When admitting an Allen School Ph.D. student, faculty commit to supervising them through the end of the qualifying evaluation. For students who pass quals, the Allen School requires a commitment from faculty to advise the student through to Ph.D. 
    • For adjuncts or other UW faculty: The faculty advisor’s home unit will be responsible for all hiring and payroll functions for CSE Ph.D. RAs, and will pay them at the CSE RA rate.
    • For affiliate and emeritus: If funds are located in the Allen School, then the school will be responsible for hiring and payroll functions as is standard.
  • Faculty advisors will be required to pay the quarterly recharge fee (currently, $567) for the duration of the students’ time in the Ph.D. program. In cases of co-advising, advisors are required to discuss how to handle the quarterly recharge fee.
  • Like all Allen School advisors, these advisors are expected to fully participate in the Allen School’s Annual Review of Progress process for each of their Allen School students. In the rare case where a student is not making progress and should leave the program early, advisors must commit to working closely with our graduate advising team on a supportive exit plan for the student. 
  • Faculty who do not demonstrate sustained and consistent engagement with Allen School processes and policies will not be permitted to admit Allen School students in the following admissions cycle(s). This includes, in particular:
    • Failing to provide RA funding to a student outside of the two required TA quarters.
    • Failing to fully participate in the annual Review of Progress. 
    • Asking to stop advising a Ph.D. student outside the scope of the Review of Progress process.
    • Being non-responsive to emails from Allen School staff or faculty.
  • If an Allen School faculty member is co-advising some of the guidelines above can be more flexible depending on the specific arrangement with the Allen School co-advisor and graduate advising.

Advising Allen School Students

The Allen School assigns an initial temporary advisor to all incoming Ph.D. students, typically the same faculty member(s) who admitted and recruited that student. The temporary advisor has administrative, advising/research advising, and mentoring roles. The temporary advisor typically becomes a permanent advisor by the time of the qualifying evaluation, or works to help the student find a permanent advisor. 

If at any time a faculty member needs support related to advising an Allen School student they should reach out to the graduate advising team at grad-advising@cs.washington.edu.