Printing & Document Scanning

[+] Ricoh logging in

[-] Ricoh logging in

In order to use the scan to email or file service, you must have a valid CSE NetID. The copy, facimile, and printer features can be accessed directly via function keys, and they do not require a login.

The Ricoh MFD interface uses a tiltable panel with a touch screen plus some physical keys: home, function, and check status keys on the left; numerical keypad and other keys on right. Each press on the touch screen generates a beep sound confirming that the screen press has been entered.

To start on Ricoh device, press the Login button in the touch screen. Press the Home key first if you do not see the Login button. If the screen is dark, the machine may be in the energy saver mode. You may need to firmly press and hold the Energy Saver key until the device responds.

There are a limited number of keys on the screen. Special characters and numbers in your password will require use of an alternate keyboard: press the Entry Method, press Alphabet button, Number button, or Symbol button, and then press OK.

In any keyboard, if you are in the middle of entering your account name or password, do not press OK to switch keyboard, only press Entry Method, and then press OK after a keyboard has been selected. After your account name or password has been completely entered, press OK.

There is a 10-second wait after the OK button on the password has been pressed. Once the authentication has succeeded, you will get right to the device home screen, where you can press Scanner icon to open the scanner screen. The login will not succeed if your CSE NetID is not valid.

[+] Xerox logging in

[-] Xerox logging in

[+] Ricoh Scan To E-mail

[-] Ricoh Scan To E-mail

A proxy email server and addresses are used to deliver emails. It is normal to see the proxy address scn-proxycs.washington.edu in Ricoh device's address book, and sometimes in email delivery. When your scanned document is delivered as an email attachment, if the destination address is local, the email channel will be encrypted giving a better protection of your document than scan to file.

1. Log in and press scanner icon to open the scanner screen. You can press the reset key in any step below to get back to the scannner screen.
2. Press email tab if it has not already been selected.
3. Press Select Destination from Address Book. CSE or UW email addresess can be searched in the Address Book. If your destination address is not CSE nor UW email addresss, skip this step and go to step 10 for manual entry.
4. Press CC, if you want the address to appear on CC field rather than TO field in the email header, or press BCC to hide the address.
5. To email the document to yourself, press the box containing your account name. If you want to deselect, press the box again. If you have no other address to add, skip to step 10.
6. To search address in CSE or UW directory, press Search Dest. on the right. The Search Destination screen with CSE Directorywill be displayed.

   To change from the default, CSE Directory, press Swtch Addr Book on the upper right. Press Address Book (local to the device), CSE Directory or UW Directory. Press OK to confirm the change.

7. Press Name (Searching first name) or Email Address, enter the beginning string, press OK, and then press Start Search.
8. Select addresses from the search result by pressing them, and press again to deselect them. Repeat the above step for more searches in the in the directory. Finishing the search by pressing OK.
9. Repeat 3 steps above for searching in other directories. When you are done with all searches, press OK and you should get back to the scanner screen.
10. If you have addresses to be manually added such as mailing-list addresses, press Manual Entry. Press CC or BCC button as appropriate. Press Enter to add an entry. If an address is within CS.WASHINGTON.EDU, it can be added without CS.WASHINGTON.EDU. After finishing adding an entry, press OK. Repeat this step for each address.
11. Preview the Original and Send Settings on the right side of the screen. As needed, press the button to make changes. For examples, press Original to change from 1 Sided scanning to 2 Sided, and press Send Settings to change Type of the Original from Black&White to Full Color or Auto Color Select.
12. Ricoh MFDs can scan to both email and file in one single scan run. If scan to folder is also desired, press folder tab and continue Scan to file.
13. Load the document to the scanner.
14. Press the Start key to start scanning. If the document is placed on the glass rather than the autofeeder, press the Start key once for scanning of each page, and press the #Enterkey to finish the scanning. The device beeps if originals are left on the glass.

    After the scanning has finished, the blue Communication LED at the panel bottom will light up during the transfer. If everything goes well, an email with the scanned document as an attachment will be sent to your specified address(es). Status of the scanning can be checked by pressing Comm. Status/Print button near the upper right corner. The sending status simply shows that an email has been sent. When the destination email address is invalid, it does not show with the status, but the email will simply be returned to you.

15. Repeat above steps starting from step 2 until all documents have been scanned.
16. Press the Login/Logout key , and press Yes on the screen to log out.

[+] Xerox Scan To E-mail

[-] Xerox Scan To E-mail

When scanning to email, documents will be sent to you as a pdf email attachment. Please note that email attachments are limited to 10 Mbytes (about 50 pages; ~ 200 Kbytes/page) for allowing emails to go through the Microsoft Exchange server which restricts email size to be at 12 Mbytes. For larger documents, you may receive up to 195 emails for a total job size of around 2 Gbytes, and your email client is required to reassemble the job.

D95CP

1. To Start, press the silver "Services Home" button located to the left below the touch screen.
2. Touch the "Guest" button in the upper right hand portion of the screen and log in with your CSENetID (details above).
3. Once logged in, select "Email" from the "Home" menu.
4. You should then see the E-Mail interface
5. Load the document according to the feed method; either the single-pass doc feeder or platen glass, whichever works best with the format of your document (see "Loading Document" in general Document Scanning Section.)
6. If you have two-sided originals, want the results to be in TIFF format, or want to adjust the resolution, use the Image Adjustment and Output Format tabs. Many other image adjustments can be made, but in general, the default settings should be fine. If you do make any adjustments, save the settings, then touch the E-Mail tab.
7. In the E-Mail tab, your address is already on the From: and To: fields. If that is sufficient, skip to step 9.
8. To add other recipients, touch To...
9. Enter the recipient's name or email address, or just part of it. A list of choices will be displayed that match your entry. Touch a name to select it, and then touch Add button to add that recipient. Touch the Done button to exit.

• Repeat the previous two steps until the last recipient has been added to the list (up to 128 recipients may be entered).
• Press the green Start button. When the scan has completed, an e-mail with attachment will be sent.

  Problems: If the copier encounters any difficulties, a description will normally be printed (no printout occurs after a successful scan). If the copier appears to be hung (which rarely occurs), you may need to cancel and restart the work. In very rare cases, you may need to cycle the power on the copier. This may be necessary, for example, if the copier will not scan your document when you press the Start button, yet the job does appear in the Job Queue.

• Repeat from step 1 until all of your documents are scanned.
• Press the access key and then touch logout. You can logout before your last scan has completed, and don't forget your originals!

[+] Ricoh Scan To File

[-] Ricoh Scan To File

Ricoh Scan to file/folder deposits scanned document by default as a PDF file to a file server via SMB protocol with a default path \\scanstore\ftp. The SMB transfer channel is not encrypted which make it less secure than scan to email. It is possible to change the deposit server in your Ricoh Address Book, but it is not recommended, as the Ricoh MFD is configured to be on an isolated network and may not communicate with your server.

A login with a valid CSE NetID is required before scan to file can be used in the following steps.

1. Log in and press scanner icon to open the scanner screen. You can press the reset key in any step below to get back to the scannner screen.
2. Press folder tab if it has not already been selected.
3. Press Select Destination from Address Book. Each user entry in the device's Address book contains a preconfigured destination folder, where the scanned document is to be deposited, and retrivable only by the entry owner.
4. Press the box containg your account name in the address book. When you are done, press OK and you should get back to the scanner screen. The user name and folder SMB \\scanstore\ftp should appear on the screen.
5. Preview the Original and Send Settings on the right side of the screen. As appropriate, press the button to make changes. For examples, in the Original, 1 Sided scanning can be changed to 2 Sided, and in Send Settings, Type of the Original can be changed from Black&White to Full Color or to Auto Color Select.
6. Ricoh MFDs can scan to both file and email in one single scan run. If scan to email is also desired, press email tab and continue Scan to email.
7. Load the document to the scanner.
8. Press the Start key to start scanning. If the document is placed on the glass rather than the autofeeder, press the Start key once for scanning each page, and press the &#35Enterkey to finish the scanning. The device may beep if originals are left to on the glass.

   After the scanning has finished, the blue Communication LED at the panel bottom will flash. If there is an error, the red check status would come on. The status can be checked by pressing Comm. Status/Print button located near the upper right corner. If all scanning results in error or it is not clear why there is an error, please report the problem to support.

9. Repeat above steps starting from step 2 until all documents have been scanned.
10. Press the Login/Logout key , and press Yes on the screen to log out. Visit scan repository to retrieve your document(s).

[+] Xerox Scan To File

[-] Xerox Scan To File

This feature creates an electronic file from a hardcopy original, rather than producing an email attachment. This option may be necessary if your document or set of documents exceeds the email limit.  Please do note, however, that your file will disappear if you don't retrieve it promptly.

• By default, a pdf file is created, but you may also produce a tiff file.
• Your scanned document is stored to a special network server, and you can retrieve it by visiting the Scan Repository, then using the "Save Page As..." feature of your web browser. 
• **Files are automatically deleted from the Repository after about 24 hours.

Xerox D95CP

Settings / Prep:

1. Touch the Network Scanning option on the Services Home menu and login with your CSE NetID (details above, in Using the services).
2. You should then see the Network Scanning user interface.
3. The default filename is DOC (do not change this filename) and the default format is pdf. When a document under the same name already exists in the Scan Repository, the first unused name in the sequence DOC, DOC000, DOC001, ..., is used. (The filename is converted to lower-case characters with a pdf or tif suffix, i.e., doc.pdf, doc000.pdf, doc001.pdf, ..., for storing the scanned document on the Repository.) 

   **Do not adjust the settings under the If File Already Exists or Add File Destination options! These settings have been set to work properly with the Scan Repository and any changes may create problems.**

4. Typically, you can skip to step 6. But if you have special considerations, such as a double-sided document, want to adjust the resolution, or produce tiff format, these settings can be changed by touching the "Advanced Settings", " Layout Adjustment", and "Filing Options" tabs to the right of the main "Network Scanning" tab.  The options within each one of these tabs provide a basic description of their respecitive functions and should be largely intuitive.  
5. When making adjustments, save each of the new settings and, when done, touch the Network Scanning tab.